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Alumni Association records

 Collection
Identifier: UA 145

Scope and Contents

The collection includes (but is not limited to) the following:

Alumni Holding Company records including correspondence, minutes, office files, accounts, ledgers, and articles of incorporation;

Alumni Association records including correspondence, minutes, publications, reports, and newsletters, directories, resolutions, development fund and other financial records, donor relations files, reunion information, photographs, slides, and negatives as well as correspondence and other information on students (especially women) who served in WWI and WWII;

Also included here is correspondence of L. R. Alderman and alumni regarding the University appropriation campaign of 1908, journals of the University of the Philippines, and a roof tile from Hiroshima, Japan.

Material is organized by accession and includes the following material: (lists are not comprehensive)

Accession 00034.A: Alumni Holding Company records including minutes, financial reports, cash book, correspondence ledger, marketing ledger, articles of incorporation, and a ledger/account index journal, 1887-1953.

Accession 00035.A: Alumni Holding Company records including office files, minutes, financial records, and Karl W. Onthank files, 1925-1945.

Accession 10321.A: Journals of University of Philippines that include articles by Benito N.S. Padilla, class of 1929, 1961-1965. Gift of Benito N.S. Padilla.

Accession 10133.A: Correspondence with University students in service during World War I, 1918-1919.

Accessions 10193.A and 10047.A: Alumni Holding Company records, office files, correspondence, and correspondence of L. R. Alderman and alumni regarding the University appropriation campaign of 1908, 1908-1950.

Accessions 10050.A and 10660.A: List of Alumni Women in military service, ca. 1945, class of 1913 information, Class of Nineteen Thirteen News newsletter, directories, office files, and other newsletters, 1915-1963.

Accession 10.655.A: Financial records, minutes, and general records of the Alumni Office, 1953-1961.

Accession 10.787.A: Office files, reports, homecoming, alumni funds, committee records, questionnaires, and reunion and class information, 1913-1972.

Accession 1996.296.A: Alumni Association reports and leader's manual, 1941-1996.

Accession 1996.54.A: Alumni Association's publication, Insider, and Alumnae News, 1965-1994.

Accession 1996.671.A: Correspondence, committee files, events, gift reports, publications, and agenda, 1953-1974.

Accession 2001.07.A: Photographs, slides, and negatives, 1991-2000.

Accession 10032.A: roof tile from Hiroshima, Japan, which was located approximately 500 yards from the epicenter of the atomic explosion on August 12, 1945.

Accession 11.092.A: Photo/memory albums, slides, VHS and Betacam video, CD-Rom's and DVD's (separated) of Alumni Association and UO events including Pioneer Award Galas, 100 years of UO football, La Quinta, and an event for/about Ann Curry, 1997-2009.

Dates

  • 1880-2009

Creator

Conditions Governing Access

Collection is open to the public. Collection must be used in Special Collections and University Archives Reading Room. Collection or parts of collection may be stored offsite. Permanent University Archive public records are available for research, and are subject to state, and in some cases federal freedom of information laws. In compliance with applicable state and federal laws, including, but not limited to, FERPA and HIPAA, specific records that are legally protected, sensitive, private, or confidential are exempt (not subject to disclosure) and closed to protect individual privacy. Access to paper records will be granted after a professional review of the records occurs based on regulations in state and federal laws. Contact Special Collections and University Archives well in advance in order to access these records.

Conditions Governing Use

Property rights reside with Special Collections and University Archives, University of Oregon Libraries. Copyright resides with the creators of the documents or their heirs. All requests for permission to publish collection materials must be submitted to Special Collections and University Archives. The reader must also obtain permission of the copyright holder.

Biographical / Historical

Launched in 1879 with five alumni, the Alumni Association works to keep University of Oregon alumni connected to the university.

Extent

20.5 linear feet (20 containers) : 10 record storage boxes, 1 oversize box, and 9 manuscript boxes.

Language of Materials

English

Abstract

Launched 1879 with five alumni, the University of Oregon Alumni Association works to keep alumni connected to the university. The collection contains Alumni Holding Company and Alumni Association records including correspondence, minutes, publications, reports, and newsletters, directories, resolutions, financial records, donor relations files, reunion information, photographs, slides, and negatives as well as correspondence and other information on students who served in WWI and WWII.

Arrangement

Material within this collection has been organized by accession. This organization reflects the fact that the collection has been acquired in increments over time. This organization is also based on the decision not to merge the various accessions and organize them as a whole at this point in time, give the fact that future accruals are anticipated and/or that this organization is deemed sufficient for access.

Researchers should note that materials within a series or accession may overlap and/or relate to materials found in other accessions or initially processed materials. For example, correspondence may be found in all or only some groupings. In order to locate all relevant material within this collection, researchers may need to consult each accession.

Researchers should also note that similar materials can be arranged differently in each accession, depending on how the material is organized upon receipt or during initial processing. For instance, correspondence is one accession may be arranged alphabetically, while correspondence in another accession is arranged chronologically.

Immediate Source of Acquisition

The records have been acquired through occasional transfers from the University of Oregon Alumni Association.

Accruals

Continued transfers of records from the Alumni Association are expected indefinitely.

Related Materials

Other collections relating to the Alumni Association at Special Collections and University Archives include: University Archives photographs, UA Ref 3; University Archives publications, UA Ref 4.

Processing Information

Collection processed by Tanya Parlet, May 2012; March 2013.

This finding aid may be updated periodically to account for new acquisitions to the collection and/or revisions in arrangement and description.

This collection received a basic level of processing including minimal organization and rehousing. Multiple accession(s) for the collection have not been merged or organized as a whole. Each accession is described separately.

Description information is drawn in part from information supplied with the collection and initial surveys of the contents. Folder titles are based on those created by the creators or previous custodians. Titles have not all been verified against the contents of the folders. In some cases, staff supplied folder titles during initial processing.
Title
Guide to the Alumni Association records
Status
Revise Description
Author
Tanya Parlet; updated by Processing Staff
Date
2012; 2013; updated 2015
Description rules
Describing Archives: A Content Standard
Language of description
English
Script of description
Latin
Language of description note
Finding aid is written in English
Sponsor
Funding for production of this finding aid was provided through a grant awarded by the National Historical Publications and Records Commission (NHPRC).

Repository Details

Part of the University of Oregon Libraries, Special Collections and University Archives Repository

Contact:
1299 University of Oregon
Eugene OR 97403-1299 USA